How do I integrate my Primo loans into my electronic calendar

(this page is currently being re-written)

It is possible to have details of your Primo loans, including due dates, automatically inserted into your electronic calendar.

To do this, your calendar must support the iCal format. Most popular calendars do support this, including Microsoft Outlook, Yahoo Calendar, Google Calendar, iCal.

You can either:

• Download the current status of your loans with details of your items and their due dates as an .ics iCalendar file
  This can then be imported into your calendar. This will not be updated as you loan and return items.
• Create a live link to your loans calendar
  This will automatically update your calendar as you loan and return items.

Download a snapshot of your loans as an ics iCalendar file

This option creates a snapshot of your loans and their due dates which can be imported into your calendar. This information will not be updated as you borrow and return items.

• Go to http://primo.aber.ac.uk
• Sign in to Primo (top right of the page)
• Go to My Account tab - this will list your active loans
• At the top of the list on the right are two links:
  • Download your item due dates as an iCal file (Lawrlwythwch y dyddiadau mae eich eitem yn ddyledus fel ffeil iCal)
  • Permanent link to your loans calendar (Dolen gyswllt barhaol i'ch calendr benthyca)
• Choose to Download your item due dates as an iCal file .
• This will prompt you to download the file voyager_calendar.ics, to your computer.
• The procedure for importing the calendar will vary according to your calendar. Below are instructions for doing this with some of the more popular calendars:
  • Yahoo Calendar
    To carry about the procedure, you must be using the latest version of Yahoo Calendar. (Called “Calendar Beta” at the time of writing). The instructions for importing a generated .ics file can be found at this link:
    http://help.yahoo.com/l/us/yahoo/calendar/yahoocalendar/importexport/importexport-01.html

  • Google Calendar
    To import your Voyager loans into Google Calendar, follow this procedure:
    http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=37118

  • iCal
    To import your Voyager loans into iCal, simply drag the downloaded file over the iCal window.
  • Microsoft Outlook 2007
    To import your Voyager loans into Outlook, follow the procedure below:
    • Click on the File menu
    • Choose Import and Export
    • Choose the Import an iCalendar (.ics) and vCalendar file (.vcs)
    • Click Next
    • Browse to the file you previously downloaded, select it and click OK
    • You are then given the choice of opening a new calendar in which you can store your Voyager loans, or importing the loans into an existing calendar. Choose which option suits you.

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Create a live link from your calendar to your Voyager loans

This option allows your calendar to stay synchronised with Voyager -  as you borrow and return items, this will be reflected in your calendar.

• Go to http://voyager.aber.ac.uk
• Login in to your account
• Click on the My account tab - this will show your list of loans.
• At the top of the list on the right are two links:
  • Download your item due dates as an iCal file (Lawrlwythwch y dyddiadau mae eich eitem yn ddyledus fel ffeil iCal)
  • Permanent link to your loans calendar (Dolen gyswllt barhaol i'ch calendr benthyca)

• Choose Permanent link to your loans calendar

• You will see a link - this is the URL of your private Voyager loans, do not reveal this URL to anyone else.

• Make a note of this URL.
  Note: not all calendars support the synchronisation functionality, below are instructions for some of the more popular ones that do:

  • Yahoo Calendar
    Y ou must be using the latest version of Yahoo Calendar. (Called “Calendar Beta” at the time of writing). The instructions for establishing a link between your calendar and Voyager: http://help.yahoo.com/tutorials/cal/cal/cal_subscribe4.html

  • Google Calendar
    To subscribe to your Voyager loans from within Google Calendar, follow this procedure: http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=37100
    Note: Google Calendar will refresh your Voyager data periodically. The frequency with which it does this is unpredictable.

  • iCal
    Launch iCal and choose Subscribe.. from the Calendar menu item.
    You will then see a slip drop down from the top of iCal.
    Copy the link displayed on your Voyager My Account page, and paste it into the slip.
    Click the Subscribe button.
    Change the Auto-refresh to Every hour . Choose a different colour if you wish, but leave the other settings at their defaults.
    Click OK

  • Microsoft Outlook 2007
    Click on the Tools menu, and choose Account Settings
    Click on the Internet Calendars tab and click the New
    Copy the URL displayed on your My Account page on Voyager and paste it into the box and click Add
    In the next dialog box, give the calendar a name in the “Folder name box”, leaving all the other options at their default settings
    Click OK
    Click Close
    When you view your calendar, you should have a section on the left titled Other Calendars - your Voyager calendar should be listed under this.
    Note: Outlook will only refresh your Voyager data when it does a full Send and Receive

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