If you wish to share a folder other than the standard Inbox, Contacts, Calendar, Notes or Journal you will need to give your colleague
to access it. They will only be able to view the individual folders you have given them access to and not your own Mailbox. Once you have given them permission to access the folder they will need to open it on their own computer.
Please note that these instructions apply to Email accounts on the Exchange server only.
For instructions on how to share a folder, please click below:
For instructions on how to open a shared folder, please click below:
To share your folder:
In the list of mail folders on the left hand side Right click
on your Mailbox
This will open the Mailbox properties window. Make sure you are on the
tab and then click on
Type the name of the person you want to share your Mailbox with in the
box. Double-click on their name so it appears in the
line and then click
This should take you back to Mailbox window.
Select the person
you wish to give permission to from the list at the top. Where it says
from the drop-down box:
You then need to repeat this process with
the actual folder
you wish to share. If the folder you wish to share is a sub folder of another folder - you will need to give your colleague permission access to every folder between the Mailbox and the folder they need access to.
To open a shared folder:
, then click
from the list that appears
and click on
Type in the full name of the person's Mailbox you wish to open (not their
username) and click
, and then click
Scroll to the bottom of your Mail Folders list - you should see
your Colleague's Mailbox
The folder or folders they have given you permission to view should be under the
top of page