University of Wales Aberystwyth logo Information Services logo Skip to main content (Access key is C)
Maintained by Information Services and last updated on

How do I make my calendar appointments private?

If you are sharing your Exchange calendar with colleagues ( How do I do that? ) you may wish to make certain appointments 'private' - i.e. so colleagues viewing your calendar can see that you are unavailable but not what your actual appointment is.


Outlook 2010/2013

  • Click on Calendar in the Navigation Pane
    Exchange calendars
  • Click the New Appointment button if you are creating a new appointment or double click on an existing appointment if you wish to make that private.

  • For new appointments - fill in the date, time, subject, location and description fields (only date and time are compulsory)

  • Click the Private button (in the top right hand side) to make the appointment private
    Setting an appointment to Private in Outlook 2007

  • Click Save & Close button to save the appointment and close the window

The appointment will now only be visible to your colleagues marked as Private.

[ top of page ]


Montage of Information Services related images